Maintenance of Student Records

There is one Admissions file for each applicant and each program for which the applicant  applies. This file is kept in the Office of Admissions until the point of matriculation.

When the student matriculates, the following materials are retained in the Office of the Registrar:

  1. Current application document
  2. AACOMAS profile for DO Students
  3. CASPA profile for PA Students
  4. PHARMCAS profile For PharmD Students
  5. Transcripts
  6. Standardized test scores (i.e., MCAT, GRE, MAT)
  7. Letters of acceptance and prepayment
  8. Completed technical standards forms
  9. Previous applications and decision-related correspondance
  10. Criminal Background Check

A student can request to review the information in his/her file with a 10-business day written notice to the Office of the Registrar. All other materials in the applicant’s file are purged in accordance with the Family Educational Rights and Privacy Act of 1974, as amended. Other data accrued during the student’s tenure at the College including, but not limited to, transcripts, board scores, academic status letters (i.e., probation, warning, dismissal), course-related forms (e.g., withdrawal), name change and change of status documentation will be placed in the student’s file.

Transcripts or grade reports from other institutions, criminal background check, copies of scores from national tests (MCAT, National Boards, Praxis, etc.) and/or any other third-party material will not be released by PCOM. Students must contact the institution that issued these documents to obtain copies.